UNITED NATIONS SUPPORT OFFICE IN SOMALIA (UNSOS) launches Job for: HUMAN RESOURCES ASSISTANT – Mogadishu

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UNITED NATIONS SUPPORT OFFICE IN SOMALIA

(UNSOS)

INTEGRITY, PROFESSIONALISM, RESPECT FOR DIVERSITY

THIS POSITION IS OPEN TO SOMALI NATIONALS ONLY AND DOES NOT HAVE INTERNATIONAL BENEFITS

FEMALE CANDIDATES ARE PARTICULARLY ENCOURAGED TO APPLY

 

DEADLINE FOR APPLICATIONS                            :  18 JANUARY 2017

DATE OF ISSUANCE                                                :  4 JANUARY 2017

FUNCTIONAL TITLE                                                : HUMAN RESOURCES ASSISTANT

LEVEL                                                                       : GL-5

SECTION                                                                  :   ADMINSTRATION                    

LOCATION                                                               :   MOGADISHU

DURATION OF CONTRACT                                      : UNTIL 30 JUNE 2018       

VACANCY ANNOUNCEMENT NUMBER                    :  UNSOS/HRM/2018/003

Special Notice

This position is available until 30 June 2018 and may be subject to extension. Appointment against this post is on a local basis. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening.

Interested applicants who are working with UNSOS/UNSOM Contractors must fulfil the obligations of their contracts with the UN Contractors in order to be eligible to apply for this vacancy.

Organizational Setting and Reporting Relationships:

This position is located in theHuman Resources Management section of the United Nations Support Office in Somalia (UNSOS). The Human Resources Assistant will be based in Mogadishu and reports to Human Resources Officer.

Responsibilities

Within delegated authority, the Human Resources Assistant will be responsible for thefollowing duties:

Recruitment and Placement

  • Assists in reviewing draft job openings ensuring that the evaluation criteria and responsibilities are in line with individual job descriptions;
  • Assists with the review of applicants to ensure that candidates meet eligibility criteria, including requirements
  • stated in the job openings;
  • Initiates and follows-up on reference checks, in respect of academic verifications and employment records,
  • ensuring the completion of the pre-recruitment formalities;
  • Initiates and prepares offer of appointment, including Statement of Emoluments, for review by the Human
  • Resources Officer;
  • Assists with the scheduling and coordination of assessment of candidates, including written assessments;
  • competitive recruitment examinations and Competency Based Interviews;
  • Prepares recruitment cases for submission to the Mission Review Panel;
  • Maintains up to date electronic roster for successful applicants to national category job openings, establishing
  • contacts with candidates to update rosters;
  • Maintains vacancy announcement files and tracks status of vacancyannouncements.
  • Prepares agenda and providesrelevant documentation required for recruitment related meetings.

Classification

  • Assists in reviewing and processing requests for classification.
  • Provides advice and answers general queries on classification procedures and processes.

General

  • Provides general office support services; drafts and/or processes a variety ofcorrespondence and other communications.
  • Sets up and maintains reference files/records(electronic and paper).
  • Schedules appointments/meetings, monitors deadlines, etc.
  • Undertakesresearch on a range of HR related issues and assists in the preparation of notes/reports.
  • Maintains automated database containing HR related statistics and prepares periodic reports.
  • Assists in the preparation of necessary documentation for distribution to various offices,departments and overseas offices.
  • Performs a variety of administrative duties (e.g. leaverecording, request for office supplies and equipment, etc.).
  • May provide guidance/training toless experienced staff.
  • Performs other duties as required.

Competencies

Professionalism: Knowledge of the human resources policies, procedures andpractices and ability to apply them in an organizational setting. Demonstrates use of initiativeand makes appropriate linkages in work requirements and anticipates next steps. Shows pridein work and in achievements; demonstrates professional competence and mastery of subjectmatter; is conscientious and efficient in meeting commitments, observing deadlines andachieving results; is motivated by professional rather than personal concerns; showspersistence when faced with difficult problems or challenges; remains calm in stressfulsituations. Commitment to implementing the goal of gender equality by ensuring the equalparticipation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicitsinput by genuinely valuing others’ ideas and expertise; is willing to learn from others; placesteam agenda before personal agenda; supports and acts in accordance with final groupdecision, even when such decisions may not entirely reflect own position; shares credit forteam accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies;identifies priority activities and assignments; adjusts priorities as required; allocatesappropriate amount of time and resources for completing work; foresees risks and allows forcontingencies when planning; monitors and adjusts plans and actions as necessary; uses timeefficiently.

Education:

High school diploma or equivalent is required. Very good knowledge of Microsoft office (word, excel, power point, etc.) is required. Course work/training in human resources is highly desirable.

Work Experience:     

A minimum of five (5) years of progressively responsible experience in human resources management, administrativeservices or related area is required. Experience in recruitment is desirable.Experience in application of UN Staff Rules and Regulations in operational environmentis desirable.

Languages:

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Fluency in Somali is also required.

Assessemnt

Method:     Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based    Interview.

How to Apply:

Qualified candidates may submit their applications including their United Nations Personal History form (P.11) to the address mentioned below on or before the deadline.  The P.11 is onhttps://unsos.unmissions.org/jobs. Applications submitted after the deadline 18 January 2018 will not be accepted. CVs will not be accepted.

Email: recruitment-unsoa@un.org

Please quote, Vacancy Announcement Number and Functional Title in the subject of the e-mail

A copy of P11 to be attached.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).